Privacy Policy

About

We are FIDA - the Futures Institute at Dollar Academy, which is part of The Governors of Dollar Academy Trust.

THE GOVERNORS OF DOLLAR ACADEMY TRUST, a registered charity registered in Scotland with SC009888 and whose registered office is at 23 West Burnside, Dollar, FK14 7DZ (the “School”), is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. The categories of data collected / processed Data processing means the collecting, storing, sharing and destroying of personal data.

For Fida, we process data on the following categories of people:

  • Pupils registering for a course or challenge
  • Pupils submitting work for a course or challenge
  • Pupils entering a competition

Why the data is collected

The purposes of processing data are:

  • To provide the FIDA service to the end user
  • To ensure compliance with key legislation, particularly in regard to child protection

How the data is used (processed)

We obtain user information via data collection forms on the FIDA website, either for contacting FIDA, registering for a course, submitting course-work or entering an online competition. User data is essential for the operational use of FIDA. Whilst the majority of user information you provide to us is mandatory, some of it is provided to us on a voluntary basis (through actively given with informed consent). In order to comply with GDPR we will inform you at the point of collection, whether you are required to provide certain user information to us or if you have a choice in this.

The lawful basis for processing the data (where applicable)

Under Article 6 of GDPR (‘Lawfulness of processing’) there are four ways in which data can be lawfully processed.

  • When consent has been given for one or more specific reasons
  • Consent is given to hold personal data through the data collection forms when registering for a course
  • For the performance of a contract Collecting data about a user's academic performance
  • Complying with legal obligations under the provisions of the Children and Young People (Scotland) Act 2014
  • To protect the vital interests of a data subject
  • For legitimate interests of Dollar Academy Holding records of achievement for our historical archive

Article 9

Article 9 of GDPR (‘Processing of special categories of personal data’) states that “processing of personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation shall be prohibited.” We do not collect special category data for the purposes of registering and studying online with FIDA. If we find it necessary to process any other special category of data we will ask for explicit consent to do so.

Please note: the majority of our processing will not be done on the basis of consent. Consent is not relied upon for any processing essential for delivering the FIDA service. Where we process rare data on the basis of consent (for example – use of pupil photos on websites, social media) we will explicitly ask for this, and chiefly through our contract with parents.

How the data is stored and how long for, and how security is ensured

We conduct a full data audit and review this each term. For details about categories of data, retention and security please read our retention policy on the Dollar Academy Website:

https://www.dollaracademy.org.uk/wp-content/uploads/2021/02/Dollar-Academy-Data-Retention-Policyconverted.pdf

Who / which organisations data is shared with and why

We share data with external bodies to assist with wider educational purposes. For example, we provide anonymised data for census information. The bodies we work with annually are:

  • Clackmannanshire Council
  • Education Scotland
  • The Scottish Council of Independent Schools
  • The Independent Schools Council
  • The Headmasters’ and Headmistresses’ Conference
  • The Electoral register
  • The National Health Service

We use on-line third party organisations to support the business of FIDA. These services are contracted and approved for use by FIDA. We take great care to ensure that all third parties hold data within the EEA.

For entries to competitions, user details may be shared with Judges for the purpose of judging work submitted. If there is an option for work experience, then contact details will be shared to facilitate organisation of the work experience.

What those organisations will do with the data

These organisations store the data we provide them with and do not share them with other bodies. The data will never be used for automated decision making.

Individuals rights over data (including right of access)

You have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed
  • a right to seek redress, either through the ICO, or through the courts

Accessing your data

If you would like to make a Subject Access Request, or raise a query in regard to your data, please contact:

Mrs Vicky Mason (Assistant Rector)

Dollar Academy

Dollar

FK14 7DU

01259 742511

dataprotection@dollaracademy.org.uk

Once we have received a written request for data we will respond within 30 day

Making a complaint

You have the right to complain to the ICO if you feel that we have breached any aspect of GDPR. If you feel that we have not resolved your complaint sufficiently you may contact the ICO via their concerns page here.